On the 25th May 2018, a significant change in Data Protection regulations occurred across Europe (prior to Brexit, whilst we were still a part of the EU!)
The General Data Protection Regulation 2016/679 is a regulation in EU law on data protection and privacy for all individuals within the European Union and the European Economic Area. It also addresses the export of personal data outside the EU and EEA areas.
All organisations, including the Lightning 368 Class Association, have had to review their existing records and record keeping structure, and inform you of what we hold, and how we use and safely store your personal data.
Our Data Protection Policy, the content and wording of which was previously approved by the active committee of officers of the association, and tabled & adopted at the Class Association 2018 AGM at Northampton S.C. is available to view below.
(May 2018 – Updated October 2018)
1. About this Policy
1.1. This policy explains when and why we collect personal information about our members and instructors, how we use it and how we keep it secure and your rights in relation to it.
1.4. We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.
2. Who are we?
2.1. We are Lightning368 Class Association. We can be contacted at 4 Mavis Avenue, Ravenshead, Nottinghamshire NG15 9EB , email@example.com , 07711 535018
3. What information we collect and why.
4. How we protect your personal data
4.1. We will not transfer your personal data outside the EU without your consent.
4.2. We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.
4.3. Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.
4.4. We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.
5. Who else has access to the information you provide us?
5.1. We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where required to do so by law.
6. How long do we keep your information?
6.1. We will hold your personal data on our systems for as long as you are a member of the Association and for as long afterwards as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we will retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment exercise or defence of legal claims.
6.2. We will hold your personal data on our systems for as long as you are a member of the Association and for one further calendar year to help with membership renewal.
7. Your rights
7.1. You have rights under the GDPR:
(a) to access your personal data
(b) to be provided with information about how your personal data is processed
(c) to have your personal data corrected
(d) to have your personal data erased in certain circumstances
(e) to object to or restrict how your personal data is processed
(f) to have your personal data transferred to yourself or to another business in certain circumstances.
7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:
0303 123 1113.
Information Commissioner’s Office Wycliffe House Water Lane Wilmslow Cheshire SK9 5AF
For more details, please address any questions, comments and requests regarding our data processing practices to our treasurer/membership secretary. (firstname.lastname@example.org , 07711 535018)